August 2013

Month Archives

Mental Health

Health

Mental Health 

We each have moments when we allow things to pile up on top of us and get us down. It can be anything from stress, a bad break-up, depression or something worse. We often neglect our mental well-being in favour of our physical health. The thing that we need to realise is that without good mental health, then there is no good physical health. When a friend seems low, it is important to let them know you care. One way to help is to go for a walk together. It may seem simple, but it helps make a connection. If your friend is falling behind in college then you need to have a frank discussion of what they need to do and what you can do to help them.
The most important thing that you can do for your friend is tell them about the help that is available to them in the University. Also offer to go with them to look for help. Should you be interested in doing a suicide prevention course then check out our Life Skills – Applied Suicide Intervention Skills Training page

The most important thing that we all need to know is that no matter the problem, be it Stress, Depression, an Eating Disorder, Suicide or Drugs there is help available out there.

Getting Help on Campus

Student Counselling Service

The Student Counselling service is located at No.5 Distillery Rd and the Chaplains are located in St. Declan’s on Distillery Rd.

The counselling service on offer to students and whatever the problem you can turn to one of the University Counsellors for help. There is no area of concern to students which falls outside the scope of the student counsellors. They deal with every conceivable problem including:

  • Coping with personal loss, grief
  • Sexual conflicts
  • Shyness and loneliness
  • Uncertainty about personal worth
  • Other personal problems

The counsellors are trained professionals who can help people with work related stress; study problems, concentration difficulties,examination anxiety,loneliness,shyness,coping with personal loss,grief,sexual conflicts,uncertainty about personal worth or other personal problems. There is also a specialist drugs and alcohol counsellor.Nobody will know that you are seeing a counsellor unless you choose to tell them.

The Chaplains

The Chaplains support and give expression to the University’s commitment to the development of the whole person, mind, body and soul. The Chaplains listen, respect and respond. They can mediate with University authorities and outside agencies as well as liaising with academic Colleges and departments when appropriate. They are involved in the provision of a range of activities which seek to encourage reflection, maturity, self-reliance and personal responsibility. They are also responsible for the College Chapel which is an oasis of hospitality and welcome in the midst of a busy campus.

If you are not comfortable speaking to someone on campus, you can contact the Students’ Union Vice-President/Welfare Officer who can speak to the person and ask to get you an appointment with someone else. Whatever the problem don’t worry about it on your own. Get some help and support and don’t forget the service is absolutely confidential, free and there are no formalities.

Contacts

Vice-President/Welfare Officer
Students’ Union
(091) 524810 extn. 2747
Student Health Unit
Áras na Mac Léinn
(091) 492604
Emergencies: (087) 2623997
Student Counsellors
No.5 Distillery Rd
(091) 524411 etn. 2482
Student Chaplains
St. Declan’s, Distillery Rd
(091) 495055

If you would be more comfortable talking to someone outside the University, all of these contacts will put you in touch with external counsellors and/or health professionals. However, these may be expensive.

You can also phone the Samaritans: (091) 561222 or Lo Call 1850 609090 who offer a non-judgmental, non-directive and confidential listening service for persons going through difficulty in their life.

Referendum RPC05/1-USI Guide

Uncategorized

On Thursday 7th April 2005, you will be asked to vote in a referendum (RFC05/1) that will decide on the future of NUI Galway Students’ Union affiliation to the Union of Students in Ireland, and also whether or not the Student Levy should be increased from September 2005.

It is important to remember that this referendum is not solely about paying €5 extra in the Student Levy, but also about NUI Galway Students’ Union’s participation in the national representative body for students in Ireland. This information sheet outlines the facts relating to the “mechanics” of the referendum and what the potential outcomes are. This sheet does not provide a case for or against the motion, nor on NUI Galway Students’ Union’s participation in the USI, nor does it give direction on whether you should vote for or against the motion. The “Yes” and “No” campaign teams will publish these arguments over the next few weeks.

NUI Galway Students’ Union asks that you read this information carefully and inform yourself fully of both sides of the argument in advance of the referendum.

What is the motion?

The motion is as follows: “That Article 6 sub-section i.B. be retained in the Constitution of the Students’ Union of the National University of Ireland, Galway (hereinafter referred to as “the Students’ Union”), thereby extending its affiliation of the Students’ Union to the Union of Students in Ireland (hereinafter referred to as “the USI”);

and that the Student Levy at National University of Ireland, Galway be immediately increased by €5 per annum to pay increased affiliation fees to the USI and to cover all costs associated with the participation of the Students’ Union in any events organised by, or relating to, the USI, with the balance being added to the Students’ Union representational budget.”

What does this mean?

This entire motion will not appear on the ballot paper, but instead you will be asked to vote on whether you agree (“Yes”) or disagree (“No”) with the motion.

A “Yes” vote would mean that NUI Galway Students’ Union would remain affiliated to the Union of Students in Ireland and that the Student Levy would be raised by €5 to cover all costs associated with membership of the Union of Students in Ireland.

A “No” vote would mean that NUI Galway Students’ Union would disaffiliate immediately from the Union of Students in Ireland and that the Student Levy would not increase.

What is the Union of Students in Ireland?

The Union of Students in Ireland (USI) is the national representative body for students in Ireland.

Do you think we should be part of the national Union?

There are arguments both for and against remaining affiliated to the USI. However, as outlined above, this information sheet is not intended to argue those points. That is the responsibility of the “Yes” and “No” campaign teams.

Why does one motion contain two parts?

The motion contains two parts because one part of the motion is dependent on the other, i.e. if NUI Galway Students’ Union is to remain affiliated to the USI, the Student Levy must be increased to pay the additional affiliation fees because there is no alternative source for this income.

Why must students pay increased affiliation fees?

In March 2005, the National Congress of the USI voted to increase the affiliation fees for students from €2.86 and €1.43 per full- and part-time student per annum respectively to €5.00 and €2.50 per full- and part-time student per annum respectively. As a result of this, the affiliation fee that NUI Galway Students’ Union must pay to the USI increased from approximately €34,000 per annum to approximately €65,000 per annum.

Unfortunately, the budget of NUI Galway Students’ Union is not sufficient to pay the increased charges. This is why the students of NUI Galway are being asked if they wish to increase the Student Levy to cover these additional costs.

Will the Student Levy decrease if the referendum fails?

No. The affiliation fees for USI are not currently paid from the Student Levy, but rather from the Non-Tuition Charge (i.e. the €750 charge). If NUI Galway Students’ Union were to disaffiliate from the USI, the appropriate portion of the Non-Tuition Charge would be re-allocated elsewhere.

If necessary, the University’s Student Services committee would decide where the money would be re-allocated. In this situation, NUI Galway Students’ Union would propose that this portion of the fee should be added to the Union’s representational budget, but there is no guarantee of what will happen.

Why increase the Student Levy by €5?

Although the affiliation fees have increased by €2.14 and €3.57 per full- and part-time student respectively, there are substantial costs involved in being an active affiliate of the USI. For example, the cost of sending a full delegation from NUI Galway Students’ Union (21 delegates, two observers) to National Congress 2005 will be almost €10,000. There are also numerous other activities such as National Council, working groups, training and other events throughout the year. The budget of NUI Galway Students’ Union cannot sustain these costs into the future.

Is NUI Galway Students’ Union taking a stance?

The NUI Galway Students’ Union Executive is elected to represent, support and advise the members of NUI Galway Students’ Union, i.e. the students of NUI Galway. Because of this, the Executive has decided to take a stance on this referendum. However, this stance is partly dependent on the outcome of several key motions at National Congress 2005, so a final decision will not be confirmed until after these motions are discussed. National Congress runs from 29th March to 1st April 2005.

Why is the referendum being held now?

NUI Galway Students’ Union has been aware of the increased affiliation fees since March 2004 and that a referendum must be held to address this funding shortfall. However, in August 2004, the USI appointed a group to review the USI Constitution and to present its findings to National Congress in March 2005 for discussion and decision.

In light of this, NUI Galway Students’ Union felt it appropriate to await these findings to allow for a full and balanced discussion on the current referendum motion.

Why not increase the Student Levy for clubs, societies, etc.?

This referendum is not related to any matter other than the USI and associated affiliation fees. However, it is the intention of NUI Galway Students’ Union Executive to review the level and sources of funding for clubs, societies and other groups in NUI Galway during the 2005/06 academic year.

When does polling take place?

Polling will take place from 12:00-20:00 on Thursday 7th April 2005.

Further Information

Further information on the referendum is available from the Students’ Union offices. An open debate on this referendum is being organised by the Political Discussion Society and will be advertised soon.

Return to:

Motion RFC05/1

Referenda Index

Referendum RFP03/1

Uncategorized

On 13 November 2003, the Executive Committee of Comhaltas na Mac Léinn called a referendum (number RFP03/1) of its members under Section 18, Sub-section B.(i) of its Constitution to be held on 27 November 2003 on the motion below.

Votes in Favour – 1974
Votes Against – 820
Total Valid Poll – 2794
Spoiled Votes – 44
Total Poll – 2838
Result – Passed

The full motion text is as follows:

“The members of the Students’ Union, National University of Ireland, Galway authorise the Executive Committee to negotiate with University Authorities an increase in the student levy payable by each individual student strictly subject to the following conditions:-

That the said increase which would be payable in addition to the current student levy will not exceed €100.00 per annum.
That the said additional student levy will be payable for a specified period of time only, such period not to exceed eighteen years and will thereupon cease unless an extension is authorised by the members of the Union.
That the said additional student levy will be used solely to fund the construction of the proposed Sports Centre, Societies Centre and ancillary developments.
That the said Executive Committee is fully consulted and satisfied with all aspects of the planning, construction, operation, usage and financing of the said Developments for however long the said Developments may be in operation.
That the Sports Centre will comprise of, inter alia, a substantial gym, an indoor heated 25 metre swimming pool, indoor squash courts, indoor racquetball/handball courts, indoor arena, outdoor tennis courts, indoor running track, refreshment area, changing rooms and showering and toilet facilities, lockers, health spa, sauna, meeting facilities, and the Executive Committee will be fully consulted on all proposed elements of the said building.
That the existing Sports Centre situate in the Aras na Mac Leinn building of NUI Galway be converted to a Cultural and Society Centre and will include, inter alia, a multi purpose hall with full catering facilities, a photographic dark room, performing arts space, a cinema, societies administration offices, art exhibition area/art room and other facilities to be agreed with the University Centre Planning Group and that all such facilities will be made available to the University Societies.
That the said additional student levy will not become payable until the following have been attended to:-
The Executive Committee is provided with a copy of the site map together with an Engineers Report confirming the proposed site is suitable for the proposed Sports Centre; and
the Executive Committee is provided with a copy of the plans and specifications relative to the said Sports Centre at least three weeks prior to the application for Planning Permission being lodged with the Planning Authority; and
That if the Executive Committee is not satisfied with the proposed plans and specifications that they may notify the University Authorities of their objections within one month of being furnished with the Plans and Specifications and that the said Plans and Specifications be adjusted to take into account all reasonable requirements made by the Executive Committee; and
That as soon as all aspects of Planning, design, specifications and construction have been agreed upon that an application is made to the Planning Authority for a full Grant of Planning Permission.
That all queries raised, if any, by the Planning Authority are dealt with as expeditiously as possible and
That as soon as the full grant of Planning Permission issues that the Executive Committee is furnished with a copy thereof.
That the Executive Committee is furnished with copies of all authorisations as are necessary to be provided by the Udaras na hOllscoile, NUI Galway authorising the proposed Sports Centre, Cultural Centre and associated ancillary developments.
That the Executive Committee will be fully informed of the names and address of the Architects, Engineers and Construction Company/ies and others employed in respect of the proposed Sports Centre and be permitted at all times to consult directly with same.
That the construction of the proposed all phases of the development be completed as soon as possible and that same be fully completed and operational as efficiently as possible.
That all students who pay the additional levy but have graduated prior to the completion of the development obtain a preferential rate on the membership fee payable for graduate membership, which will be equal to the rate charged on Student membership and that this preferential rate will be charged for a period of time equal to the period of time the levy was paid by that individual student prior to the facilities of the Developments being available for use.
That Údarás na hOllscoile will, within twelve weeks from the date of the Referendum, formally establish the University Planning Group as a University Committee with full and proper terms of reference for the purpose of dealing with all aspects in relation to the construction and operation of the said development said University Planning Group to comprise the President of the University, three University nominees to represent the Planning and Construction and four students who will include the Students Union President, the Clubs Captain and Society Chair and a nominee of the Executive Committee.
That the President of the Students Union together with the Clubs Captain will have seats on the Committee of Management set up to manage the said Sports Centre and that it will be open to the Students Union President and the Clubs Captain to attend each and every meeting held by the said Committee of Management and that they will have a vote each equal in voting capacity to the other members of the Committee.
That the President of the Students Union together with the Societies Chair will have seats on the Committee of Management set up to manage the said Societies and Cultural Centre and that it will be open to the Students Union President and the Societies Chair to attend each and every meeting held by the said Committee of Management and that they will have a vote each equal in voting capacity to the other members of the Committee.
That the membership fee payable by students for a membership of the said developments will be minimal and will at all times be less than that required of applicants for membership who are not University students.
That payment of the said additional levy will not commence prior to September 2005.”

Return to Referenda Index

Referendum RFC04/1 – Vice President

Uncategorized
On 5 February 2004, the Executive Committee of Comhaltas na Mac Léinn called a referendum (number RFC04/1) of its members under Section 18, Sub-section B.(i) of its Constitution to be held on 19 February 2004 on the motion below.

Votes in Favour – 741
Votes Against – 154
Total Valid Poll – 895
Spoiled Votes – 38
Total Poll – 933
Result – Passed

The full motion text is as follows:
“That the Constitution of the Students’ Union of the National University of Ireland, Galway, passed by referendum on 18th April 2002, be amended as follows:

ARTICLE 6: STRUCTURE

Section (i):

Replace the words “Schedule II” with “Article 19”.

ARTICLE 7: OFFICERS

Section A:

Insert “The Vice-President / Campaigns and Communication Officer” as subsection (iv);
Delete sub-section (vi) “The Press and Communications Officer”;
Re-number accordingly.

Section D:

Remove the word “two”.

ARTICLE 8: INDEMNITY

Replace the word “executive” with “execution”.

ARTICLE 9: GENERAL MEETINGS

Section E:

Delete the word “Ordinary” between “not less than three College days before the” and “General Meeting at which they are to be discussed”.

ARTICLE 10: CLASS REPRESENTATIVES COUNCIL

Section G:

Delete existing section.

Replace with: “The CRC shall hold at least one meeting per fortnight in both semesters one and two.”

ARTICLE 11: THE EXECUTIVE COMMITTEE

Section A:

In sub-section (i), replace “committees” with “committees, and shall be the Chief Spokesperson of the Union”.
In sub-section (v), replace “Equality Assistance Officer of the University” with “appropriate University personnel”.
In sub-section (v), insert “S/He will represent Union members on various University committees.” after “referral for Union members.”
In sub-section (vii), replace “Disability Liaison Officer of the University” with “appropriate University personnel”.
In sub-section (vii), insert “S/He will represent Union members on various University committees.” after “consultation for Union members.”
In sub-section (viii), insert “S/He will represent Union members on various University committees.” after “for the position.”
In sub-section (ix), insert “S/He will represent Union members on various University committees.” after “to educate students on environmental issues.”
In sub-section (x), insert “As such, the Union recognises the Societies’ Chairperson as the Chief Representative of the University’s societies.” after “relevant University Committees.”
In sub-section (xi), insert “As such, the Union recognises the Clubs’ Captain as the Chief Representative of the University’s clubs.” after “relevant University Committees.”
Insert “The Vice-President, who shall act as Campaigns and Communication Officer. S/He shall with the President have responsibility for the co-ordination and administration of various campaigns in conjunction with the relevant members of the Executive Committee. S/He shall also have responsibility with the Secretary for informing and communicating Students’ Union campaigns, events and notices to members, and to the internal and external media. S/He shall represent members on various University committees, and shall have special responsibility for members on out-lying campuses. S/He shall be responsible for the non-editorial organisation and administration of all Union publications. The ultimate responsibility for Publications shall rest with the Publications Committee, without prejudice to Article 11, Section K, sub-section (iv). The Vice-President shall also be required to give a mandatory report on work carried out at each Executive meeting.” as sub-section (v);
Delete sub-section (vi) “The Press and Communications Officer”;
Re-number accordingly.

Section C:

Add “of the representational activities” after “for the day to day running” and before “of the Union”.

Section D:

Delete Section D in its entirety.

Section K:

Replace the word “two” with “the” in subsection (i).
Insert “The Publications Committee. This shall comprise of The President, the Vice-Presidents and the Secretary ex-officio and the relevant staff members appointed by the Board of Directors of Students’ Union Commercial Services Ltd. The duties of this committee are to oversee the non-editorial organisation of all Union publications and to decide on any matters relating to such which are not specifically covered in this constitution and it’s schedules, or in the Articles of Association or Memorandum of Association of Students’ Union Commercial Services Ltd or Seirbhisi Comhaltas na Mac Léinn, Ollscoil na Gaillimhe Teo.” as subsection (iv).
List the Committees and Fora in the order of:
Education Forum
Welfare Forum
Elections Committee
Publications Committee
Re-number all sections of this article accordingly.

ARTICLE 19: REVOCATION

Insert the following new Article, between the existing Articles 18 and 19.

“19. COMMERCIAL ACTIVITIES
The Students’ Union shall incorporate a company limited by guarantee and known as “Students’ Union Commercial Services Ltd”, (known hereafter as “the Company”).
The Company will be responsible for the Commercial activities of the Students’ Union, to include but not exclusively, Siopa na Mac Léinn, Concourse Catering, Bar Catering, Publications/Seirbhísí, Entertainments and the General Office Area. The Company shall be responsible for all Student Union bank accounts in operation at present with the exception of the Representational Account which shall be the full responsibility of the Students’ Union Executive.
The Company shall be responsible for the day-to-day running and financial management of the Students’ Union Club, but responsibility for the overall policy of the Club shall remain with the Bar Management Committee of the Students’ Union Club.
The Company will be entirely owned by the Students’ Union and will be responsible to the Students’ Union in respect of all matters which come under the control of the company.
The Students’ Union Executive shall appoint a Board of Directors who will oversee the running of the Company.
The Board of Directors shall comprise of the following:
The President of the time-being of the Students’ Union.
The immediate outgoing President of the Students’ Union. Where S/He is not available, a person nominated by the President of the time-being shall act in this role.
Three external board members, independent of the Students’ Union to be appointed by the Students’ Union Executive.
A member of staff of the Students’ Union elected from amongst the Managers by the Students’ Union Finance Committee.
The Students’ Union President’s position on the Board of Directors is contingent on his/her holding of the office of President of the Students’ Union. The immediate outgoing Students’ Union President’s position on the Board of Directors is contingent on S/He having held the position of President immediately prior to the current President of the time. The Students’ Union Executive Officers shall be obliged to resign their positions on the Board of Directors at the end of their term of Office or alternatively twelve months after taking up their position on the Board of Directors.
The member of staff appointed by the Students’ Union Finance Committee as the ex-officio member of the Board of Directors shall hold the position of secretary to the Board. S/He shall be a non-voting member of the Board. This member of the Board shall sit as an ex-officio member and shall be secretary to the Board of Directors.
The Executive of the Students’ Union will appoint three external members to the Board of Directors of the Company. Preferably, these nominees shall be graduates of NUI Galway. These members will hold their office by way of a three yearly contract issued by the Student Union Executive. In the event their contract is not renewed, they shall be obliged to resign from their position on the Board of Directors. It is envisaged by the Students’ Union Executive that the external board members appointed by them should possess expertise in the areas of finance, administration and personnel management and in such other areas as the executive shall from time to time deem appropriate.
The President of the Students’ Union of the time-being shall act as the chairperson of the Board of Directors of the Company.
The Board of Directors shall meet at not more than eight-weekly intervals, on a date set by the Board.
At these meetings the Administrator shall be required to report to the Board on the performance of the Commercial Activities.
Nothing in this document shall in any way infringe or take from the rights and privileges enjoyed by the employees of the Students’ Union or by contract employees of the Students’ Union, at the time of passing this document or anyone on leave of absence from the Students’ Union at the time of passing of this document.

Re-number all Articles accordingly.

SCHEDULE II OF THE CONSTITUTION

Delete this Schedule.”

Return to Referenda Index

Referendum RFC05/1 (USI)

Uncategorized

On 10th March 2005, the Students’ Union Executive called a referendum (number RFC05/1 (USI)) of its members under Article 18 of its Constitution to be held on 7th April 2005 on the motion below.

Votes in Favour – 879
Votes Against – 145
Total Valid Poll – 1024
Spoiled Votes – 19
Total Poll – 1043

Result – Passed

The full motion text is as follows:

“That Article 6 sub-section i.B. be retained in the Constitution of the Students’ Union of the National University of Ireland, Galway (hereinafter referred to as “the Students’ Union”), thereby extending its affiliation of the Students’ Union to the Union of Students in Ireland (hereinafter referred to as “the USI”); and that the Student Levy at National University of Ireland, Galway be immediately increased by €5 per annum to pay increased affiliation fees to the USI and to cover all costs associated with the participation of the Students’ Union in any events organised by, or relating to, the USI, with the balance being added to the Students’ Union representational budget.”

Further information

For further information on this referendum, please read the RFC05/1 USI Guide

Referendum RFP06/1- Student Levy Guide

Uncategorized

In 22nd February 2006, you will be asked to vote in two Students’ Union referenda. These are numbered RFP06/1 (Student Levy) and RFC06/1 (Structures). This guide seeks to explain the RFP06/1 (Student Levy) only. Further additional documentation fully explains the other referendum, RFC06/1 (Structures).

NUI Galway Students’ Union asks that you read this information carefully and inform yourself fully of both sides of the argument in advance of the referendum. The full motion text is available here.

1. General information

This referendum seeks to increase the Student Levy (currently €68) by €40 from September 2006.

A “yes” vote would mean a €40 increase in the Student Levy from September 2006, in addition to the normal inflationary increase (approximately €7) – a total levy of €115. The additional proceeds would be divided out as explained below.

A “no” vote would mean that there would only be an approximate €7 inflationary increase in the Student Levy from September 2006 – a total levy of €75.

A quorum of 5% of Union members (approx. 700 students) is required to make the vote valid.

Polling takes place on Wednesday 22nd February 2006 in Áras na Mac Léinn from 10:00-20:00. You require your NUI Galway student ID card to vote.

2. Who decides how the Students’ Union funding will be distributed?

20% of the proposed increase (approximately €26,000) will be automatically allocated to Seirbhisi … Teo., the Union’s publications company, to support the Union’s publications (see point 5 below for further details). This will not mean an end to commercial advertising in the Union’s Diary and/or the Sin newspaper, but rather additional funding support. The company struggles to make ends meet each year; this increase would mean the Union would have to provide less direct support to the company, freeing up more time and funding to be spent on educational and welfare matters.

A further 20% will be allocated to the Union’s alcohol-free entertainment budget. The hugely successful Tuesday Nights Ents programme was only possible because of a significant grant from the Student Projects Fund. However, this grant funding was limited to three years and will expire in May. Alcohol-free entertainment is an uncertain business. As a result, the Union will require a significant budget each year in order to cater for the entertainment needs of those who do not participate in the events held in the College Bar, either due to personal preference or the law (e.g. under 18’s).

The remaining 60% will be added to the Union’s representational budget, i.e. education, welfare, equality, etc. Each year, the Union struggles to balance its books due to a severe lack of funding. In addition to this, referendum RFC06/1 (Structures) seeks to make significant changes to the structure and operations of the Union and will require additional funding to allow the Union to expand and grow in the future. The planned expansion includes the appointment of researchers and further administrative/secretarial staff.

These referenda are exclusive of each other, so in the event that (the other) referendum RFC06/1 (Structures) does not pass, the increased funding raised by this proposed levy increase will continue to be invested in the representational activities of the Union.

3. Who decides how the clubs and societies funding will be distributed?

In the case of the clubs, the Sport and Recreation Union (formerly known as the Athletic Union) will decide how the funding should be distributed. The Students’ Union Executive Committee will have no role in this.

In the case of the societies, the University Societies Committee will decide how the funding should be distributed. The Students’ Union Executive Committee will have no role in this.

Who decides how the Student Health Unit funding will be distributed?
The Board of Directors of ASML (see point 5 for further details) will decide how the money allocated to Student Health Unit will be distributed. It will all be spent on supporting current services and providing additional new services. The Students’ Union President is a member of this Board and will be involved in the proper allocation of the funding.

4. Why are two companies named in the motion?

There are two companies referred to in the motion text: Seirbhisi Comhaltas na MacLeinn, Ollscoil na Gaillimhe Teoranta (“Seirbhisi”) and CCG Aonad Slainte do Mhic Leinn Teoranta (“ASML”).

ASML is the company which runs the Student Health Unit. It is a distinct separate entity from the University and the Students’ Union, although its members and Board of Directors are made up of University staff and the Students’ Union President.

Seirbhisi is the company which is responsible for the production of Students’ Union diary, wall planner, the Sin newspaper and the Sin website. It is a separate legal entity from the Students’ Union, but is held in trust for the Union and produces only Union-related material.

For legal reasons, the direct beneficiaries must be named, hence the full company titles in each case.

5. Why is “dissolution” mentioned?

There is a chance that ASML will be absorbed into the University in the near future and that Seirbhisi will be merged with the Students’ Union. If either of these events happens, the motion text means that there would not be a need for a further referendum to re-direct the proceeds of the levy, but rather that the Executive Committee could (only) re-direct it to the new health unit or publications department(s).

6. How much money is involved?

The proceeds from the 2005/06 levy were divided as follows (figures are approximate due to rounding): Euro (2005/06)
Per head Total
Sports clubs 7 90,300
Societies 7 90,300
Students’ Union 7 90,300
USI 5 64,500
Áras na Mac Léinn 15 193,500
Student Health Unit 6 77,400
Flirt FM 4 51,600
Student Projects Fund 17 219,300
Total 68 877,200
Contributing students 12,900

In addition to the allocation from the levy, sports clubs, societies and the Union receive grants from the non-tuition charge, totalling €86,000, €63,133 and €6,079 respectively in 2004/05 (2005/06 figures have not been confirmed yet).

If the proposed €40 increase is approved, the budgets of the sports clubs, societies, Students’ Union and Student Health Unit would each increase by approximately €130,000 for the year 2006/07.

7. Other related information

The Union and the University have agreed that the €100 increase approved by referendum in November 2003 for the construction of the new sports and societies’ centres will now start in September 2007 and not, as previously agreed, in 2006.

8. When will payment of this levy end?

The levy will continue to be paid until a referendum of the members of the Students’ Union votes to alter the terms of the levy.

9. Further information

Further information on the referendum is available from the Students’ Union offices or from the Students’ Union President – su.president@nuigalway.ie

10. Where and when does polling take place?

Polling will take place from 10:00-20:00 on Wednesday 22nd February 2006 in Áras na Mac Léinn.

Return to:

Motion RFP06/1

Referenda Index

Referendum RFP06/1 (Student Levy)

Uncategorized

The Executive Committee of the Students’ Union of the National University of Ireland, Galway hereby gives notice of a referendum – number RFP06/1 (Student Levy) – of its members under Article 18 of its Constitution to be held on Wednesday 22nd February 2006.

Votes in Favour – 409
Votes Against – 376
Total Valid Poll – 785
Spoiled Votes – 7
Total Poll – 792
Result – Passed

The motion text is as follows:

“That the members of the Students’ Union of the National University of Ireland, Galway (“the Union”) authorise the Executive Committee to negotiate with University authorities an increase in the Student Levy payable annually by each individual student on registration subject to the following conditions:-

That the said increase, which would be payable in addition to the current Student Levy, will total €40.00 per student.
That payment of the said increase will commence in September 2006.
That the said increase of €40.00 be apportioned as follows:-
€10.00 be allocated to the Union, to be further allocated as follows:-
20% be allocated to the provision of entertainment in an alcohol-free environment on campus;
20% be allocated to Seirbhisi Comhaltas na MacLeinn, Ollscoil na Gaillimhe Teoranta as a contribution to that company’s publications. In the event of the dissolution of that company, this allocation will be directed towards the cost of the Union’s publications by whatever means deemed appropriate by the Executive Committee;
The remaining 60% be allocated to the representational activities of the Union to be used as deemed appropriate by the Executive Committee;
€10.00 be allocated to CCG Aonad Slainte do Mhic Leinn Teoranta (Student Health Unit) to be used as deemed appropriate by the Board of Directors of that company. In the event of the dissolution of that company, this allocation will be directed towards the cost of providing a student health centre on campus, by whatever means deemed appropriate by the Executive Committee;
€10.00 be allocated to the NUI Galway Sport and Recreation Union for distribution to the recognised sports clubs by whatever means deemed appropriate by that body;
€10.00 be allocated to the NUI Galway University Societies’ Committee for distribution to the recognised student societies by whatever means deemed appropriate by that body.
That the said increase be index-linked in line with the current mechanism used in the annual calculation of the Student Levy.
That the said increase be payable until such time as the Union decides by referendum of its members to alter or terminate the terms of payment of the Student Levy.”
Further information
For further information on this referendum, please read the RFP06/1 Student Levy Guide

RFC06/1 – Structures Guide

Uncategorized

On 22nd February 2006, you will be asked to vote in two Students’ Union referenda. These are numbered RFP06/1 (Student Levy) and RFC06/1 (Structures). This guide seeks to explain the RFC06/1 (Structures) only. Further additional documentation fully explains the other referendum, RFP06/1 (Student Levy).

NUI Galway Students’ Union asks that you read this information carefully and inform yourself fully of both sides of the argument in advance of the referendum. The full motion text is available here.

1. General information

This referendum seeks to make changes to the Constitution of the Students’ Union and, therefore, to the structure and operations of the Union.

A “yes” vote would mean the changes proposed in the motion text would be implemented, taking effect at 09:00 on Thursday 23rd February 2006.

A “no” vote would mean there would be no change to the structure or operations of the Union.

A quorum of 5% of Union members (approx. 700 students) is required to make the vote valid.

2. What are the main changes to the Executive Committee?

The main changes proposed would see the removal of the positions of Vice-President / Campaigns and Communications Officer (VP/CCO), Secretary, Disability Awareness Officer (DAO) and Environmental Awareness Officer (EAO) from the Executive Committee and the creation of the new positions of Postgraduate Officer and Student Development Officer (SDO).

3. Who will do the work of the Officers positions being removed?

The Executive intends to create the new staff position of Press Officer (title to be decided), which will be a paid, full-time staff member, but will not be a member of the Executive Committee. The responsibilities of the current VP/CCO will be taken over by this new staff member, as will responsibility for the layout of the Sin newspaper, Students’ Union diary, wall planner and other posters and flyers; all of this work is currently out-sourced at considerable expense. (It’s important to note that staff members have no Executive authority and will not represent the Union’s members on any University committees or elsewhere.)

The Executive also intends to appoint an Administrative Secretary, which will be a paid, full-time staff position and will not be a member of the Executive Committee, but will support the work of the Executive. The responsibilities of the current part-time, unpaid Secretary would be taken over by the Administrative Secretary. Amongst other things, the Administrative Secretary will also be responsible for the preparation of documentation for, and recording of, all Union meetings, including Executive, Class Reps Council and general meetings. S/He will also act as an assistant to the President, thereby reducing the considerable amount of time the President currently spends on administrative work and allowing him/her to focus on furthering the objectives of the Union.

The responsibilities of the Environmental Awareness Officer will be taken over by the Executive Officer nominated to represent students on the University’s Physical Resources Committee (currently the President). It should also be noted that the Buildings Office has recently employed a staff member to deal exclusively with environmental issues.

The responsibilities of the Disability Awareness Officer will be merged with those of the Equality Officer. Indeed, the current Constitution does not make a clear division between these roles in any case. This is not a downgrading of the position of DAO, but a strengthening of the portfolio by clarifying and increasing the roles and responsibilities of the Equality Officer. The new definition also makes reference to the role of the Equality Officer in assisting both ‘traditional’ and ‘non-traditional’ students.

4. What will the new Officers do?

The Postgraduate Officer will be responsible for developing Union policy in relation to postgraduate students, in conjunction with the Education Officer. This Officer will also encourage postgraduate participation in the Union and the University, which is currently very poor. It is intended that this will increase the resources available to the Union to address postgraduate issues, in addition to the work of the President and Education Officer.

The Student Development Officer is a hugely positive step for the Union. The Union has spent many years filling gaps in the service provided by the University, but the creation of this position allows the Union to begin to focus more on the personal development of its members. The position will promote and encourage participation in extra-curricular activities and the SDO will facilitate involvement by members of the Union in the University community and outside the campus.

5. What other changes are there to the Executive and its role?

The role of the President has been re-worded to allow for a greater understanding of the position together with its relationship with both the commercial companies and the Union of Students in Ireland. It also clearly defines the role of the President as the Chief Executive Officer which is unclear in the Constitution.

The role of the Irish Language Officer has also been clarified and makes clearer reference to the responsibility of this Officer to work with the Irish language and cultural societies on campus.

The proposed additional wording in Article 11, section C requires all Officers to present a work plan to the Executive for approval before week two of the first semester. In many cases, Officers operate on a day-to-day basis with no forward planning. This provision will mean that the Executive jointly decides the priorities for the upcoming year. The work plan must also be reviewed at the end of semesters one and two.

The first change to Article 11, section E reduces the quorum for Executive meetings from six to five, in line with the reduction in the number of Officers from eleven to nine.

The second change to Article 11, section E details the role of the Administrative Secretary in preparing for, and recording of, Executive meetings. Further duties will be explained in his/her employment contract.

The change to Article 11, section H requires members of the Executive to maintain confidentially on certain matters, as decided by the Executive, and also affirms that all Officers have a collective responsibility towards the successful operation of the Union.

The changes to Article 11, section J explain the role of the Administrative Secretary in the Elections Committee and Publications Committee and remove reference to the commercial company. New clubs’ and societies’ fora/forums will be introduced to allow for better communication between the Clubs’ Captain and Societies’ Chairperson and their respective electorates. This tidies up an anomaly which saw these fora being held on an ad hoc basis. The changes also require the Clubs’ Captain and Societies’ Chairperson to report to these fora on their work, in addition to reporting to the Class Reps Council.

The new section to be inserted in Article 11 requires outgoing full-time Officers to provide training for incoming Officers. This usually happens each June, but unfortunately, not always. The training must take place in the first three weeks of June (an Officer’s term finishes on 30th June). The incoming Officer will be paid for their week spent in training, which means they can have no excuse for not attending!

6. What are the changes to Article 7 (Officers)?

The structure of the Executive Committee is detailed in Articles 7 and 11. All changes to this structure are explained above.

The second change removes wording related to the Secretary of the Union.

The final change involves the insertion of a new section requiring the Union to provide employment contracts to the full-time Officers in advance of them taking office (required under Irish and European legislation) and affirming that the Executive is responsible for setting the rate of pay of the full-time Officers – this is not stated elsewhere.

7. Why are there changes relating to bank accounts and the companies?

Four years ago, students voted to incorporate the business interests of the Union in a company (NUI Galway Students’ Union Commercial Services Limited), wholly owned by the Union, but operated by professional business people. This company took over the operations of the College Bar, concourse catering (Smokey Joe’s), campus shop and bar catering departments of the Union on 1st January 2006. Each of these departments is a ‘profit centre’, operated mainly to provide a service to the members of the Union, but also to provide additional funding for the Union’s representational activities. As large businesses, they each require considerable input from the Board of Directors.

However, the other commercial services – lockers, exam papers, bookstore, TravelCards, etc. – are much smaller operations and do not require input from the Board. Therefore, they should not be part of the company, but should instead remain as a department of the Union. The remaining publications and entertainment departments are run as services to the members of the Union and, as such, are unlikely to generate any profits and require no input from the Board.

In light of the incorporation of the company, the matters relating to bank accounts are no longer relevant. The changes to Articles 6 and 19 seek to clarify all of the above points in the Constitution.

The changes to Article 19 seek to clarify the role of the President as chair of the Board of Directors of the commercial company (this is currently included in Article 11), and to remove the current practice of the now-defunct Finance Committee electing a secretary to be Board. This secretarial role will now be carried out by the senior staff member of the company, in line with best practice elsewhere.

8. What about changes relating to referenda or the Schedules?

There is significant duplication between Articles 15 and 18 relating to amendments to the Constitution, its Schedules and the calling of referenda. The proposed changes to Article 15 seek to clarify these issues, but do not in any way change the manner in which referenda are called or the Schedules are modified.

The single change to Article 18 allows for an increase of the notification period for a referendum from three to four weeks, which will allow additional time for discussion, if necessary.

9. Are there any changes to the Class Reps Council?

The first change to Article 10 allows for the nomination of an acting secretary if the Administrative Secretary is unavailable at any meeting. There is currently no provision for this.

The second change to Article 10 removes an anomaly relating to the presentation of reports from Executive Officers. Officers will still be required to present a report to the CRC at least monthly, or more regularly if requested by the CRC.

10. What about change to elections?

The first change to Section B of Schedule I (Elections) will introduce the ‘Re-open Nominations’ option to all Union elections. This is currently only used in the event of there being just one candidate for a position.

The second change to Schedule I will mean that only registered postgraduate students will be permitted to vote in the election of the Postgraduate Officer. (This does not prevent undergraduate students from holding the position.) It is envisaged that the Postgraduate Officer would, in future, hold seats on Údarás na hOllscoile (University Governing Authority) and Academic Council. However, the Universities Act (1997) contains a provision that permits only postgraduate students to vote in the election of a postgraduate representative to Údarás na hOllscoile. The restriction being imposed by this change would satisfy the condition set down in the Act. (However, the provisions of the Act in this regard would only become active if the Postgraduate Officer is a postgraduate student at NUI Galway or goes on to become a postgraduate student after their election.)

11. What other changes are there?

References to the Secretary have been replaced by the “Administrative Secretary” as appropriate, and all references to the Administrative Officer (this staff position no longer exists in the Union) have been replaced by “senior staff member”.

The final changes are to correct minor typographical errors in the Constitution.

12. What are the funding implications for the Union?

The changes listed above will mean there will be one less paid full-time Officer from July 2006. As a result, that salary will be freed up (€18,000) and savings of approximately €5,000 will be made by doing in-house design work rather than outsourcing it. However, the two new staff salaries – Press Officer and Administrative Secretary – will require funding of approximately €50,000 per year. Accordingly, it is important that the other referendum – RFP06/1 (Student Levy) – is passed at the same time as this referendum so as to increase the funding available to the Union and, therefore, to enhance the services available to the members of the Union.

13. Further information

If you require further information, please call to the Students’ Union offices in Áras na Mac Léinn or e-mail the Students’ Union President at su.president@nuigalway.ie

When does polling take place?

Polling will take place from 10:00-20:00 on Wednesday 22nd February 2006 in Áras na Mac Léinn.

Return to Motion RFC061

Referendum RFC06/1 – Structures

Uncategorized

The Executive Committee of the Students’ Union of the National University of Ireland, Galway hereby gives notice of a referendum – number RFC06/1 (Structures) – of its members under Article 18 of its Constitution to be held on Wednesday 22nd February 2006.

Votes in Favour – 532
Votes Against – 244
Total Valid Poll -766
Spoiled Votes – 14
Total Poll – 790
Result – Passed

The full motion text is as follows:

“That the Constitution of the Students’ Union of the National University of Ireland, Galway, passed by referendum on 18th April 2002 and amended by referendum RFC04/1 on 19th February 2004, be amended as follows:-

ARTICLE 6: STRUCTURE

Section (ii), sub-section A. Representational:

Replace the words “Administrative Officer” with the words “senior staff member”.
Delete the words “In the case of accounts of specific interest however, mandates may be changed by agreement with each of the above mentioned signatories. Responsibility for the College Bar (Student Club) and the SU Travel Office shall be retained by the Student Union Executive who shall pass over management of same to the commercial Company unless otherwise expressly decided by an AGM.”

Section (ii), sub-section B. Commercial:

Replace this entire section with the following: “The commercial activities of the Students’ Union shall be run in accordance with the provisions of this constitution. Siopa na Mac Léinn, Concourse Catering, Bar Catering and the College Bar shall be controlled by the Board of Directors of NUI Galway Students’ Union Commercial Services Limited. Responsibility for Publications, Entertainments and the general office services (general office services being exam papers, lockers and other services as may be decided from time-to-time by the Executive) shall be retained by the Executive Committee.

Signatories on cheques and all forms of debit paper from the Union’s companies’ accounts shall be decided by the respective Boards of Directors of these companies.”

ARTICLE 7: OFFICERS

Section A:

Delete sub-section (iv) “The Vice-President / Campaigns and Communications Officer”;
Delete sub-section (v) “The Secretary”;
Delete sub-section (viii) “The Disability Awareness Officer”;
Delete sub-section (ix) “The Environmental Awareness Officer”;
Insert “The Postgraduate Officer” as sub-section (iv);
Insert “The Student Development Officer” as sub-section (v);
Re-number accordingly.

Section B:

Replace this entire section with the following “The President shall be an ex-officio member of all Union committees and sub-committees unless otherwise stated in the Constitution and its Schedules. S/He may delegate her/his position on all committees, except the CRC and Executive Committee, to members of the Executive Committee or CRC.”

Section D:

Insert the words “They shall receive and sign employment contracts prior to taking up office and shall be remunerated at a rate to be decided by the Executive Committee.” after “the Union.”

ARTICLE 9: GENERAL MEETINGS

Replace the words “the Secretary” with the words “the Administrative Secretary”.

ARTICLE 10: CLASS REPRESENTATIVES COUNCIL

Section C:

Replace the words “The Secretary of the Union shall be ex-officio secretary of the CRC.” with the words “The Administrative Secretary of the Union shall be the non-voting secretary of the CRC. In the event of the Administrative Secretary being unavailable, the President shall nominate a member of the CRC to record the minutes for that meeting.”

Sections I, J, L:

Replace all instances of the words “the Secretary” with the words “the Administrative Secretary”.

Section N:

Replace the words “every second meeting” with the words “every second ordinary meeting”.

ARTICLE 11: THE EXECUTIVE COMMITTEE

Section A:

Delete section (i) “The President”.
Insert the following as section (i): “The President of the Union, who shall be chairperson and shall have responsibility to uphold this Constitution and the terms of reference of all Union companies. The President shall be responsible for liaising with the appropriate staff members of the Union, the Union’s companies and with University management. S/He shall have responsibility for the finances of the Union in conjunction with the senior staff member and shall report to the Executive on this and the activities of the Union’s companies. The President shall also be responsible for ultimate coordination of Students’ Union campaigns and shall be required to act as a member of the Boards of Directors of companies owned by or related to the Union. S/He will represent Union members on University committees, and shall be the Chief Executive Officer and chief spokesperson of the Union. The President shall be the principal delegate to the National Council and Annual Congress of the Union of Students in Ireland. The President shall also be required to give a mandatory report on work carried out at each Executive meeting.”
Delete sub-section (ii) “The Secretary”;
Replace the words “the Secretary” with the words “the Administrative Secretary” in sub-section (iv).
Delete sub-section (v) “The Vice-President / Campaigns and Communications Officer”;
Delete sub-section (vi) “The Equality Officer”;
Insert the following as sub-section (vi): “The Equality Officer, who shall have responsibility for the promotion of equal opportunities and equal participation for all members of the Union. To this end, s/he shall initiate relevant campaigns to highlight and address difficulties facing ‘traditional’ and ‘non-traditional’ students. The Equality Officer shall be responsible for promoting integration in all student activities and shall provide a limited number of hours weekly for the purposes of consultation and referral for Union members. S/He will represent Union members on various University committees.”
Delete sub-section (vii) “The Disability Awareness Officer”;
Delete sub-section (ix) “The Environmental Awareness Officer”;
Insert the following as sub-section (v): “The Postgraduate Officer, who shall be responsible for developing Union policy on postgraduate education. S/He shall lobby for better induction, training and other facilities for postgraduate students. S/He shall also be responsible for encouraging postgraduate student participation in the Union and the University and shall work primarily in conjunction with the Vice-President / Education Officer. S/He will represent Union members on various University committees.”
Insert the following as sub-section (vii): “The Student Development Officer, who shall be responsible for the promotion of an active university community through encouraging volunteering and participation in extra-curricular activities amongst members of the Union. To this end, s/he shall support and advance initiatives that contribute to the overall development of students. S/He will represent Union members on various University committees.”
Replace the words “who shall enforce Article 6.i.(C) and 6.i.(D) and who shall promote the Irish language and culture in NUI Galway.” with the words “who shall be responsible for the promotion of the Irish language and culture amongst the members of the Union. To this end, s/he shall enforce Article 6.i.(C) and 6.i.(D) and shall support the work of the Irish language societies on campus.” in sub-section (viii).
Re-number accordingly.

Section C:

Insert the words “The Executive Committee shall decide Union policy and all members of the Executive shall be bound by these policies. All members of the Executive Committee shall be required to present a work plan for the year ahead to the Executive for approval before week two of the first semester. This work plan shall be reviewed and, if necessary, updated before the start of the second semester and again at the end of the second semester and at any other time that the Executive Committee deems appropriate.” after the words “of the Union”.

Section E:

Replace the word “six” with the word “five”.
Insert the words “The Administrative Secretary of the Union shall not be a member of the Executive, but shall act as secretary to the Executive Committee and shall be responsible for recording minutes and other duties as required from time-to-time by the Executive. In the event of the Administrative Secretary being unavailable, the President shall nominate a member of the Executive to record the minutes for that meeting.”

Section G:

Replace the word “six” with the word “five”.

Section H:

Insert the words “All members of the Executive shall have a collective responsibility for the successful operation of the Union. All members of the Executive must maintain confidentiality on any matter deemed confidential by the Executive.” after the words “the Union”.

Section J:

Replace this entire section with the words “The Elections Committee. This shall comprise of the President, the Vice-Presidents and the Returning Officer appointed under Schedule I, section A, sub-section 1. The Administrative Secretary shall act as non-voting secretary to the committee. The duties of this committee are to oversee the running of all Union elections and to decide on any matters relating to such which are not specifically covered in this constitution and it’s schedules. If a member of the committee is running for re-election, they must resign their position on the Elections Committee. The Executive Committee shall nominate one of their number as a replacement. The Elections Committee must also provide a list of rules and regulations for candidates on Union notice boards before campaigning begins.”
Replace this entire section with the words “The Publications Committee. This shall comprise of the President and the Vice-Presidents and the relevant staff members nominated by the Executive Committee. The Administrative Secretary shall act as non-voting secretary to the committee. The duties of this committee are to oversee the non-editorial organisation of all Union publications and to decide on any matters relating to such which are not specifically covered in this constitution and its schedules of Seirbhisi Comhaltas na Mac Léinn, Ollscoil na Gaillimhe Teoranta.”
Insert the following as sub-section (v): “The Societies’ Forum. The Societies’ Forum shall be chaired by the Societies’ Chairperson and shall meet at least once per semester. The purpose of the Societies’ Forum shall be to discuss any relevant issues arising which affect the University’s societies. The Societies’ Forum shall be open to the auditors of the University’s societies. An auditor may nominate a society representative to attend in his/her place. The Societies’ Chairperson must provide a written report of work in progress and any other relevant information to at least one Societies’ Forum per semester and may be requested also by the Societies’ Forum to provide additional reports.”
Insert the following as sub-section (vi): “The Clubs’ Forum. The Clubs’ Forum shall be chaired by the Clubs’ Captain and shall meet at least once per semester. The purpose of the Clubs’ Forum shall be to discuss any relevant issues arising which affect the University’s clubs. The Clubs’ Forum shall be open to the captains of the University’s clubs. A captain may nominate a club representative to attend in his/her place. The Clubs’ Captain must provide a written report of work in progress and any other relevant information to at least one Clubs’ Forum per semester and may also be requested by the Clubs’ Forum to provide additional reports.”

Section (new):

Insert the following as a new section after section I: “Incoming full-time Officers shall be required to attend one week of crossover training in advance of taking office. Such training shall be provided by the outgoing Officer. This training shall normally take place in the first three weeks of the month of June and dates shall be agreed in advance between the incoming Officer and the outgoing Executive. Incoming Officers shall be remunerated at the same rate as the full-time Officers for this week’s training. However, this remuneration shall not be payable in the case of an outgoing full-time Officer having been elected to the same or another Executive office.”
Re-number accordingly.

ARTICLE 14: MINUTES

Replace the words “the Union Secretary” with the words “the Administrative Secretary”.

ARTICLE 15: AMENDMENTS

Section A:

Replace the words “A referendum shall be the only method of amending the Constitution” with the words “A referendum of the members of the Union shall be the only method of amending the Constitution and such a referendum shall be carried out in accordance with the provisions laid out in Article 18”.

Section C:

Replace the words “the Constitution or its Schedules” with the words “the Schedules of this Constitution”.
Replace the words “and, if appropriate, website” with the words “and website(s)”.

Section D:

Delete this section.

ARTICLE 17: INTERPRETATION OF MINUTES AND MOTIONS OF ALL UNION MEETINGS

Replace the words “the Secretary” with the words “the Administrative Secretary”.

ARTICLE 18: THE REFERENDUM

Sections B, C:

Replace the word “three” with the word “four”.

ARTICLE 19: COMMERCIAL ACTIVITIES

Section 2:

Delete the words “Publications/Seirbhísí, Entertainments and the General Office Area. The Company shall be responsible for all Student Union bank accounts in operation at present with the exception of the Representational Account which shall be the full responsibility of the Students’ Union Executive.”

Section 5:

Insert the words “who shall act as Chairperson of the Board” after the words “Students’ Union”.
Delete sub-section (i).d.
Delete sub-section (iii).
Insert the words “The senior staff member of the company shall act as non-voting secretary to the Board. S/He shall be responsible for the organisation of Board meetings and any other duties as may be decided from time-to-time by the Board.” as sub-section (iii).

Section 7:

Replace the words “the Administrator” with the words “the senior staff member”.

SCHEDULE I: ELECTIONS

Section B

Insert the words “Notwithstanding this, only registered postgraduate students of the University shall be eligible to vote in the election of the Postgraduate Officer.” after the words “is a student or not” in sub-section 7.
Delete current sub-section 11.
Insert the words “The ballot paper shall contain the names of all candidates. In all elections where there are any nominations, ballot papers shall include as an option the statement ‘Re-open nominations’, which shall be treated as a candidate and shall be the last name on the ballot appear. If the ‘Re-open nominations’ candidate is elected, the Returning Officer shall declare the vacancy unfilled and a new election shall be held in accordance with the provisions of this Schedule.” as sub-section 11.

Sections C, E:

Delete all instances of the words “Secretary or”.

ALL ARTICLES

Replace all instances of the words “Student Union” with the words “Students’ Union”.
Re-number all sections of Article 19 in accordance with the standard numbering format used elsewhere in the Constitution as follows:-
sections to be in the format A, B, C, etc.;
sub-sections to be in the format (i), (ii), (iii), etc.

INVOCATION

The changes proposed to the Constitution in this motion shall come into force at 09:00 on the morning immediately following the close of polls.”

Further information

For further information on this referendum, please read the RFC06/1 Structures Guide

Return to Referenda Index

Referendum RFC07/1 (Class Representatives Council)

Uncategorized

On Wednesday 26th September 2007, you will be asked to vote in a Students Union referendum RFC 07/1 (Class Representatives Council). NUI Galway Students Union asks that you read this information carefully and inform yourself of both sides of the argument in advance of the referendum. Full motion text is available here.

(1) General Information

This referendum seeks to make changes to the constitution of the Students Union and therefore to the structures and operations of the Union.

A “yes” vote would mean the changes proposed in the motion text would be implemented, taking effect at 9am on Thursday 27th September 2007.

A “no” vote would mean that there would be no change to the structure or operations of the Students Union.

All members of the Students Union are entitled to vote. You do not have to be 18 in order to vote.

(2) What are the main changes to Class Representatives Council (CRC)?

CRC will consist of two bodies: Faculty Class Representatives Council (FCRC) and Union Body (UB).

Each faculty will have a FCRC. Thus there will be an Arts FCRC, Commerce FCRC, Science FCRC, Medicine and Health Sciences FCRC, Engineering FCRC and Law FCRC. There will also be a Post Graduate FCRC. Each FCRC will meet once a month to discuss issues which will affect each individual faculty only.

UB will consist of five reps from each FCRC. UB will discuss issues which affect the Students Union and the University. UB meetings will be held once a month. All members of the Executive Committee must present a report at every UB meeting.

(3) Attendance at meetings

All members of the Executive Committee must attend all meetings of Union Body. The Vice-President/Education Officer must attend all meetings of FCRC. The Post Graduate Officer must attend all Post Graduate FCRC. However, any member of FCRC may request any member of the Executive Committee to attend a FCRC meeting if they wish to discuss a matter with that Executive Committee member.